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Parish audits

  The Canons of the Episcopal Church and of the Diocese of New York require an annual audit of the books of account of all congregations and institutions. The Canons require that the annual audit be submitted to the Controller's Office [1047 Amsterdam Ave, New York, NY 10025] by September 1 of the following year.   Any person handling the monies or investments of a congregation should welcome the annual audit for at least the following reasons:  
    • To ensure that the assets of the congregation are being properly managed
    • To improve internal controls and procedures where needed
    • To demonstrate to the Vestry and the congregation that funds are being handled by good and accountable stewards.
  While the National Canons require a CPA audit, each Diocese has flexibility to set a different standard for smaller congregations.   The Trustees of the Diocese of New York require full, certified financial statements from all congregations with more than $250,000 of Normal Operating Income. A compilation or a review does not satisfy the audit requirement. The required disclosures consist of  
    • The auditor's opinion
    • Statement of financial position (balance sheet)
    • Statement of activities (revenue & expense statement)
    • Statement of cash flows
    • Notes
  Congregations with less than $250,000 of Normal Operating Income may use the Alternative Audit Procedure (see right sidebar) approved by the Trustees of the Diocese. While any competent person who is not involved with the financial administration of the congregation may do the audit procedure, the Controller's office has a list of people available to conduct the Alternative Audit Procedure.   Congregations eligible for the Alternative Audit Procedure need to send the Controller's office the completed three-page form, plus any extra pages of notes or recommendations. An opinion, "auditor's certificate" or any other document will not satisfy the audit requirement.   The Mid-Hudson Regional Auditors have agreed to perform the audit procedure for eligible congregations in the Region for $150 plus travel. Please contact the Mid-Hudson office for details: [email protected].   In Region II and New York City the congregation needs to establish with the Region II & NYC Auditors (see right sidebar) a reasonable fee for the scope of work. (The variations of size and complexity of eligible congregations in these areas of the Diocese make it impossible to establish a single fee for the audit.)   The Controller's office has also prepared an annotated version of the Alternative Audit Procedure (see right sidebar) with explanations of the questions that may not be self-explanatory.

Administrative and Financial Contacts

Ms Esslie W. Hughes

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Chief of Finance and Operations 21Administrative Office Work Phone: 212-316-7409 Work Fax: 212-316-7481

Ms. Masiel Jordan

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Controller 22Administrative Office Work Phone: 212.316.7451 Work Fax: 646.923.9710

Ms. Karin Almquist

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Accounting Manager 23 Work Phone: 212-316-7534

Ms. Sara Saavedra

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Convention Officer & Asst. Secr. of Convention; Diocesan Benefits Administrator; Staff to Standing Committee 24Administrative Office Work Phone: 212-316-7423 Work Fax: 212-316-7420

Ms. Michele Kearney

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Executive Director, DIT; Asst. Treasurer & Asst. Secretary, TEP 24Diocesan Investment Trust Work Phone: 212-932-7312 Work Fax: 212-316-7405

Mr. Geoff Smith

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Director of Technology 26Technology Work Phone: 212.316.7440

Ms. Zoraida Marte

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Finance; Payroll Manager 28Administrative Office Work Phone: 212-316-7478 Work Fax: 212-932-7328

Ms. Mildney (Mai) Dal

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Senior Accountant 28Administrative Office Work Phone: 212-316-7434 Work Fax: 212-932-7328

Mr. Andrew Gary

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Assistant to the Chief of Finance and Operations; Communications and Editorial Assistant; Safeguarding Online Manager 28Communications Office Work Phone: 212-932-7322 Work Fax: 212-932-7323

Ms. Charmagne Castillo

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Staff Accountant 29Administrative Office Work Phone: 212-316-7435 Work Fax: 212-932-7328

Ms Audrey Cousin

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Junior Accountant 30Administrative Office Work Phone: 212-316-7479 Work Fax: 212-932-7328
 

Documents and Files

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