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Vestry Reports

This is a suggested format of the reports that should be given to the vestry. It is never wise to overwhelm people with too much information but on the other hand it is vital that the vestry receives enough information to understand the financial situation of the church.
    • A Revenue & Expense statement should be prepared monthly
    • The Vestry should receive the most recent report at every meeting
    • At least once a quarter, the Vestry should receive a balance sheetSee the right of your screen to download/view sample statement and balance sheet in Microsoft Excel format.
    • Revenue & Expense statement  The important information is:
        • Where is the money coming from & where is it going?  [Sufficient detail in the income & expense categories]
        • How are we doing so far this year? [Year-to-date actual numbers]
        • How are we doing against the budget? [Year-to-date budget numbers]
        • How are we doing against this time last year? [Prior year-to-date numbers]
        • What are our targets? [Full current year budget]
        • What should we be concentrating on? [Like income/expense categories grouped together with subtotals in bold; concentrate on subtotals and call attention only to significant variances.]
      N.B. If the revenue & expense statement is more than two pages, it's meant for the  Finance Committee, not the Vestry Examples of unimportant information:  
      • Single month's activity [unless you're reporting on January]
      • Percentages and variances; just show the four columns; your eye will do the rest.
      • Too much detail - don't show every group that uses your space; show the one or two biggest ones and put everything else together under "Other space use"
      • Click here to see how these numbers are reported on the parochial report.
    • Balance sheet
      • Cash - [don't list all accounts; total the cash]
      • Investments - [update at least quarterly; See investment guidelines]
      • Receivables [if anyone owes you money]
      • Fixed assets less depreciation [if you capitalize fixed assets]
      • Liabilities [what you owe; payroll taxes; loans, unpaid bills]
Crucial point: Don't imagine you can give the Vestry reports out of your system; they won't include all the important information, and they're sure to include unimportant information. You have to prepare spreadsheets every month from the reports that come out of the system.

Administrative and Financial Contacts

Ms Esslie W. Hughes

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Chief of Finance and Operations 21Administrative Office Work Phone: 212-316-7409 Work Fax: 212-316-7481

Ms. Masiel Jordan

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Controller 22Administrative Office Work Phone: 212.316.7451 Work Fax: 646.923.9710

Ms. Karin Almquist

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Accounting Manager 23 Work Phone: 212-316-7534

Ms. Sara Saavedra

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Convention Officer & Asst. Secr. of Convention; Diocesan Benefits Administrator; Staff to Standing Committee 24Administrative Office Work Phone: 212-316-7423 Work Fax: 212-316-7420

Ms. Michele Kearney

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Executive Director, DIT; Asst. Treasurer & Asst. Secretary, TEP 24Diocesan Investment Trust Work Phone: 212-932-7312 Work Fax: 212-316-7405

Mr. Geoff Smith

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Director of Technology 26Technology Work Phone: 212.316.7440

Ms. Zoraida Marte

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Finance; Payroll Manager 28Administrative Office Work Phone: 212-316-7478 Work Fax: 212-932-7328

Ms. Mildney (Mai) Dal

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Senior Accountant 28Administrative Office Work Phone: 212-316-7434 Work Fax: 212-932-7328

Mr. Andrew Gary

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Assistant to the Chief of Finance and Operations; Communications and Editorial Assistant; Safeguarding Online Manager 28Communications Office Work Phone: 212-932-7322 Work Fax: 212-932-7323

Ms. Charmagne Castillo

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Staff Accountant 29Administrative Office Work Phone: 212-316-7435 Work Fax: 212-932-7328

Ms Audrey Cousin

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Junior Accountant 30Administrative Office Work Phone: 212-316-7479 Work Fax: 212-932-7328

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