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Vestry Reports


This is a suggested format of the reports that should be given to the vestry. It is never wise to overwhelm people with too much information but on the other hand it is vital that the vestry receives enough information to understand the financial situation of the church.



    • A Revenue & Expense statement should be prepared monthly




    • The Vestry should receive the most recent report at every meeting




    • At least once a quarter, the Vestry should receive a balance sheetSee the right of your screen to download/view sample statement and balance sheet in Microsoft Excel format.




    • Revenue & Expense statement 



      The important information is:


        • Where is the money coming from & where is it going?  [Sufficient detail in the income & expense categories]


        • How are we doing so far this year? [Year-to-date actual numbers]


        • How are we doing against the budget? [Year-to-date budget numbers]


        • How are we doing against this time last year? [Prior year-to-date numbers]


        • What are our targets? [Full current year budget]


        • What should we be concentrating on? [Like income/expense categories grouped together with subtotals in bold; concentrate on subtotals and call attention only to significant variances.]



      N.B. If the revenue & expense statement is more than two pages, it’s meant for the  Finance Committee, not the Vestry


      Examples of unimportant information:  





      • Single month’s activity [unless you’re reporting on January]




      • Percentages and variances; just show the four columns; your eye will do the rest.




      • Too much detail – don’t show every group that uses your space; show the one or two biggest ones and put everything else together under “Other space use”




      • Click here to see how these numbers are reported on the parochial report.





    • Balance sheet





      • Cash – [don’t list all accounts; total the cash]




      • Investments – [update at least quarterly; See investment guidelines]




      • Receivables [if anyone owes you money]




      • Fixed assets less depreciation [if you capitalize fixed assets]




      • Liabilities [what you owe; payroll taxes; loans, unpaid bills]




Crucial point: Don’t imagine you can give the Vestry reports out of your system; they won’t include all the important information, and they’re sure to include unimportant information. You have to prepare spreadsheets every month from the reports that come out of the system.


Finance and Administration Contacts

Ms. Esslie Hughes
Chief of Finance and Operations

Telephone: 212-316-7409
Fax: 212-316-7481
[email protected]

Ms. Masiel Jordan
Controller

Telephone: 212.316.7451
Fax: 646.923.9710
[email protected]

Ms. Chontel Simmons
Director of Human Resources

Telephone: 212.316.7503
[email protected]

Ms. Karin Almquist
Accounting Manager

Telephone: 212-316-7534
[email protected]

Ms. Michele Kearney
Executive Director, DIT

Telephone: 212-932-7312
Fax: 212-316-7405
[email protected]

Ms. Sara Saavedra
Convention Officer, Assistant Secretary of Convention, Diocesan Benefits Coordinator, Secretary to the Standing Committee

Telephone: 212-316-7423
Fax: 212-316-7420
[email protected]

Ms. Mildney (Mai) Dal
Senior Accountant

Telephone: 212-316-7434
Fax: 212-932-7328
[email protected]

Ms. Charmagne Castillo
Staff Accountant

Telephone: 212-316-7435
Fax: 212-932-7328
[email protected]

Ms. Audrey Cousin
Junior Accountant

Telephone: 212-316-7479
Fax: 212-932-7328
[email protected]

Ms. Gloria Fitzgerald
Director of Office Services

Telephone: 212-316-7422
Fax: 212-316-7405
[email protected]

Mr. José Henao
Mailroom

Telephone: 212-316-7417
Fax: 212-316-7405
[email protected]

Mr. Andrew Gary
Assistant to the Chief of Finance and Operations, Communications & Editorial Assistant, Safeguarding Online Manager

Telephone: 212-932-7322
Fax: 212-932-7323
[email protected]

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